Women's Club

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Constitution and Bylaws

CONSTITUTION

Article I.  NAME

This organization shall be called the Women’s Club at UCF, Inc.

Article II.  PURPOSE

The purposes for which the Club was formed include:

  1. Developing stronger relationships between the University of Central Florida and the community that it serves;
  2. Serving as an extension of the University of Central Florida, by acting as a liaison for communication between the University, the UCF Foundation and the community;
  3. Meeting regularly and hosting various events so that members may promote sociability and advancement of the ideals of the University of Central Florida;
  4. Bringing positive recognition to the University of Central Florida.

Article III.  MEMBERSHIP

Section 1.  Any person who is interested in supporting the advancement of the University’s interests and ideals may be eligible for membership.

Section 2.  Active membership requires payment of current dues.

Section 3.  Honorary membership may be extended at the discretion of the Executive Board.

Article IV.  OFFICERS AND EXECUTIVE BOARD

Section 1.  The officers of the Club shall be President, Vice-President, Secretary, and Treasurer.

Section 2.  The officers of the Club shall perform such duties as are prescribed in the bylaws.  The President shall appoint the chairman of all committees as herein provided and listed in the bylaws.

Section 3.  The Executive Board shall be composed of the elected officers with the immediate Past President of the Club serving as an advisor.

Section 4. The Executive Board shall have general supervision of the business of the club and shall fill all vacancies in office.

Article V.  ELECTION OF OFFICERS

Section 1.  Annually, in January, a nominating committee for new officers shall be appointed by the President.  It shall consist of no less than three nor more than five members, including the immediate Past President as Chairman.   The nominating committee shall present a slate of officers at the annual Spring Meeting.  The slate of officers shall consist of one member for each office.

Section 2.  Officers shall be elected by a majority vote of members present at the annual Spring Meeting.  Nominations may be made from the floor provided the nominee has consented prior to the meeting.

Section 3.  The term of office shall be one year except for the office of Treasurer whose term shall be two years.   No officer shall serve more than two consecutive terms.  Officers assume duties following the election.

Article VI.  COMMITTEES

Standing committees may be created by the Executive Board (see bylaws).  The Executive Committee shall be composed of the chairs of the standing committees and the Executive Board.

Article VII.  SCHOLARSHIP

Section 1.  An endowed fund shall be maintained within the UCF Foundation for the Women’s Club at UCF, Inc. Endowed Scholarship Fund.  The Endowed Scholarship Fund shall be maintained by contributions, bequests or appropriation from the Club.  Proceeds from this Endowed Scholarship Fund will be awarded annually to (a) full-time nontraditional, academically sound UCF student(s) in honor of the University’s first ladies (undergraduate) and a former club member, Sheila B. Somerville (graduate).  The scholarships will be given according to the guidelines established by the Women’s Club at UCF, Inc. and the UCF Foundation.

Section 2.  The Scholarship Committee shall be composed of at least three members of the Women’s Club at UCF, Inc.:  the Scholarship Chair, the Past President, and the UCF Foundation liaison to the Club.

Article VIII.  MEETINGS

The number of general meetings of the club to be held during the Club’s fiscal year shall be determined by the Executive Board.

Article IX.  DUES

Annual dues for members shall be determined by the Executive Board, but will not be less than $35.00 per year and are payable as of July 1st each year, which is the beginning of the Club’s fiscal year.  Unpaid dues become delinquent after October 1st each year.   Any dues paid through March will be credited to the current fiscal year.  Any dues paid from April 1st to July 1st will be credited to the upcoming fiscal year.

Article X.  AMENDMENTS

The constitution may be amended at any regular meeting by a two-thirds vote of the members present, provided due notice shall have been given of the proposed amendment at the previous regular meeting or in writing (to include electronic transmission) to all Club members at least 10 days before the meeting at which the amendment is to be acted upon.

BYLAWS

1.       Duties of Officers:

A.  The PRESIDENT shall preside at all meetings of the Club.  She shall call meetings of the Executive Board and Executive Committee and carry on the business of the Club in accordance with the Constitution and Bylaws.  She shall be authorized to sign checks in the absence or inability of the Treasurer to act.  The President shall appoint, with the approval of the Executive Board, chairs of the standing committees as deemed necessary.  She shall be a member ex-officio of all standing committees.

B.  The VICE PRESIDENT shall serve as membership chairman and perform the duties of the President in her absence, or at her request.   The Vice President may appoint committees as necessary to perform the duties of this office.

C.  The SECRETARY shall keep the minutes of each meeting of the Club and of the Executive Board and Executive Committee and read these minutes as requested.  She shall act as custodian of all records not otherwise specified.  The Secretary shall also send notices of the meetings when required and conduct the general correspondence.

D.  The TREASURER shall be the custodian of all monies belonging to the Club and shall keep a correct account of all receipts and disbursements.  She shall maintain a current record of the membership.  She shall present a written financial report at each meeting or at the request of the Executive Board.  The Treasurer will be prepared at the end of each Club year to have the financial records examined by an impartial committee appointed by the President.

2.  The Standing Committees of the Club may include the following:  General Membership, Meetings & Programs, Interest Groups, Web/Communications, Newsletter, Special Events, and Scholarship.

3.  Special Committees may be appointed at the discretion of the President and the Executive Board.

4.  The Club shall have a Historian and Parliamentarian appointed by the President.

5.  Delinquent members may be reinstated by payment of current dues.

6.  The voting sign of the Club shall be the raising of the right hand, unless otherwise designated.

7.  These Bylaws may be amended at any regular meeting of the Club by the majority vote of the members present.

8.  All benefits of scholarship development activities and contributions shall be designated for student needs.